Administrative & Back Office Coordinator (h/f/d) 100%

Keep administration, finance, HR and office operations running smoothly - with a varied role, plenty of responsibility and direct interaction with management.
Administrative & Back Office Coordinator (h/f/d) 100%
Location: Lausanne | 100% | On-site | Start: As soon as possible or by agreement
For one of our clients, a dynamic company in the
biotech / healthcare sector
, we are looking for a reliable and well-organized
Administrative & Back Office Coordinator (h/f/d)
. In this versatile role, you will be a key point of contact for administrative, financial and organizational matters, ensuring that day-to-day operations run smoothly and efficiently.
Your Responsibilities
Manage
day-to-day administration and back-office activities
, including company records, contracts and internal documentation
Process and track
invoices, expenses and payments
and prepare documentation for accounting, fiduciary services and Swiss VAT reporting
Support
HR administration
and coordinate onboarding and offboarding, including access, equipment and documentation
Ensure smooth
office operations
and coordinate suppliers, purchases, equipment, maintenance and external service providers
Support management with
meetings, scheduling, travel arrangements and general coordination
Keep
website content, presentations and company materials
up to date and support LinkedIn and other communication channels
Monitor
deadlines, open tasks, contracts and ongoing administrative topics
, ensuring that nothing falls through the cracks
Your Profile
You have experience in
administration, back office, bookkeeping, office management
or a similar role
You have good practical knowledge of
invoicing, expenses, bookkeeping and cost tracking
You have experience with
HR administration and employee onboarding
You are confident using
Excel or Google Sheets
and comfortable working with digital tools
You are
structured, proactive, independent and detail-oriented
, with the ability to manage multiple topics simultaneously
You have strong
written and spoken English
skills; French is highly desirable
Experience in a
startup, biotech, medtech, healthcare or technical environment
is an advantage, but not essential
What We Offer
A
varied and versatile position
covering administration, finance, HR, office management and communication
A high level of
autonomy and responsibility
, with the opportunity to actively shape processes and workflows
Direct collaboration with
management and a wide range of internal and external stakeholders
A central
cross-functional role
with insight into different areas of the business
A
dynamic and modern working environment
in Lausanne
The opportunity to contribute your own ideas and
improve administrative processes
A role where your
organization, reliability and initiative
have a direct impact on the company
Are you interested?
Then we look forward to receiving your complete application. This is a great opportunity to bring your organizational skills to a versatile role and make a direct contribution to the smooth running of our client's business. We look forward to getting to know you!
Jenny Eisfeld