Administrative Coordinator

Vous cherchez un emploi de Administrative Coordinator a Genève ? Alec Allan & Associés recrute.

On behalf of one of our clients, a Geneva-based non-profit organisation, we are looking for an:
Administrative Coordinator
100%
You will operate in a demanding and highly confidential environment requiring strong organisational skills, reliability and a proactive mindset.
Responsibilities:
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Coordinate and oversee daily administrative and operational activities.
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Manage calendars, meetings, travel arrangements and logistics.
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Handle correspondence and document management in both French and English.
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Support administrative and financial follow-up in coordination with external partners and accounting providers.
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Prepare expense reports, monitor invoices and contribute to budget and expense tracking.
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Coordinate interactions with suppliers, service providers and external stakeholders.
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Assist in the organisation of events, conferences, meetings and training sessions.
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Contribute to the coordination of projects and activities related to the organisation’s mission and initiatives.
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Support institutional communication activities and update communication materials and content.
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Ensure smooth office operations, including supplies management and administrative coordination.
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Prepare documents, presentations, reports and materials for management.
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Maintain a high level of confidentiality and professionalism when handling sensitive information.
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Actively contribute to the smooth functioning of an organisation committed to impactful and purpose-driven initiatives.
Profile:
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University degree or equivalent qualification.
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Proven background in an administrative coordination, executive assistant or office management role within a demanding environment.
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Previous expertise within a non-profit organisation, association or responsabilite-driven environment would be considered a strong asset.
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Perfect command of both French and English, written and spoken.
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Excellent organisational and multitasking abilities with strong attention to detail.
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Excellent writing and communication skills.
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Ability to work autonomously while interacting effectively with a variety of stakeholders.
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High level of discretion, confidentiality and professionalism.
1205 Genève

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