Executive Assistant - 60%

Michael Page est a la recherche d'un(e) Executive Assistant - 60% pour son site de Genève.

We are seeking a highly organized and proactive
Executive Assistant
to provide dedicated support to a Department Director on a 60% basis for a 4-month assignment. The successful candidate will ensure smooth day-to-day operations, manage priorities efficiently, and act as a trusted liaison with internal and external stakeholders in both French and English.
Executive Assistant - 60%
Our client is a luxury company.
Missions
Administrative & Executive Support
•
Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones
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Organize internal and external meetings, including agendas, logistics, and follow-ups
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Handle correspondence (emails, calls, documents) in French and English
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Prepare presentations, reports, and briefing materials
Coordination & Communication
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Act as a key point of contact between the Director and internal teams, clients, and partners
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Facilitate communication and ensure timely information flow
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Draft, review, and format documents and communications in both languages
Operational Support
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Support planning and coordination of departmental activities and projects
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Track deadlines, action items, and key deliverables
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Assist with budget tracking, expense reports, and administrative processes
Event & Travel Management
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Organize business travel, including itineraries, accommodation, and logistics
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Support the planning and execution of meetings, workshops, or events
Profil du candidat
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Proven experience as an Executive Assistant or similar role, supporting senior leadership
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Excellent organizational and time-management skills, with the ability to multitask
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Strong communication skills in
French and English (written and spoken)
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High level of discretion, professionalism, and attention to detail
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Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools
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Ability to work independently and anticipate needs in a fast-paced environment
Conditions et Avantages
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Proactivity and problem-solving
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Flexibility and adaptability
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Strong interpersonal skills
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Reliability and confidentiality

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