Executive Assistant Global Travel Retail

The L’OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in more than 90 countries worldwide, with a network of almost 5,000 retail locations. Within its portfolio of premium beauty brands that champion organic and natural ingredients are: L’Occitane en Provence, Melvita, Erborian, L’Occitane au Brésil, Elemis, Sol de Janeiro and Vranjes Firenze.
With its nature-positive vision and entrepreneurial ethos, L’OCCITANE Group is committed to investing in communities, biodiversity, reducing waste, and finding sustainable solutions to create a better and healthier planet. The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.
The L'OCCITANE Group is a certified B CorpTM.
For more information about our people and our brands, visit us at https://group.loccitane.com
CONTEXT & MISSION
:
We are looking for an exceptional
Executive Assistant
to join our
Global Travel Retail Business Unit
! In this role, you will provide high quality assistance to 2 Executives (60-70%) and organize internal & international commercial events (30-40%). You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.
The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ, in Plan-les-Ouates (near Geneva).
MAIN RESPONSIBILITIES
:
Acting as the point of contact for the top management, other teams and external partners
Managing information flow in a timely and accurate manner
Managing the Global Managing Director's & EMEA and Americas General Manager’s calendars, including making appointments and prioritizing the most critical and sensitive matters
Organizing meetings, including scheduling (and when necessary taking minutes)
Coordinating travel and accommodation arrangements, and creating trip itineraries
Processing daily expenses and preparing monthly reports
Organizing internal events and international commercial events within the budget
Assisting with some PowerPoint presentations when necessary
HOW YOU CAN FIT
:
Proven track record as an Executive Assistant in an international fast-paced environment, ideally within the Travel Retail industry
Strong experience in organizing international events
Fluent in English & French, knowledge of Spanish is a plus
Extensive MS Office knowledge (including PowerPoint and Excel)
Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper
Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders
Positive, open and bubbly personality with a strong team-spirit skilled at working in a multicultural environment
Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity
Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment
Problem-solving skills & can-do attitude with the ability to work proactively with minimal supervision
Exceptional attention to detail
WHAT WE OFFER
:
Working for a unique company, strongly committed towards the planet and the people (B Corp certification)
Working with passionate colleagues coming from all over the world
A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast
Internal mobility opportunities
Monthly allocation & discount for store products
Attractive Social Insurances coverage
5 weeks of annual leaves & 3 extra-days offered as public holidays
Flexible and Hybride Work arrangement
Attractive Parental Leave Policy
Public Transport allowance
PERMANENT CONTRACT
FULL-TIME WORK
(100%)
STARTING DATE
: ASAP