Executive Assistant to GM

Rejoignez Michael Page en tant que Executive Assistant to GM a CH.

We are seeking a highly professional, proactive, and adaptable Executive Assistant to provide comprehensive support to the General Manager. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced business environment.
Executive Assistant to GM
Our client is an international company.
Missions
Executive Support
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Manage the General Manager's calendar, ensuring effective prioritization of meetings, appointments, and business commitments.
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Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
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Prepare meeting agendas, presentations, reports, briefing documents, and correspondence.
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Screen and manage incoming communications, ensuring timely responses and follow-up actions.
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Handle confidential and sensitive information with the highest level of discretion.
Meeting & Event Coordination
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Organize internal and external meetings, including preparation of materials, meeting logistics, and follow-up actions.
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Attend meetings as required, take minutes, and track action items to completion.
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Coordinate leadership meetings, management committees, and business reviews.
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Support the organization of company events, client meetings, off-sites, and executive visits.
Stakeholder Management
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Act as a key liaison between the General Manager and internal/external stakeholders.
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Build effective relationships across departments and with external partners.
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Facilitate communication and ensure timely follow-up on key business initiatives.
Business & Administrative Support
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Prepare reports, presentations, dashboards, and executive summaries.
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Monitor deadlines and ensure follow-up on strategic projects and key deliverables.
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Assist with budget tracking, expense management, and invoice processing where required.
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Maintain accurate filing systems and business records.
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Support corporate governance activities and document management.
Project Coordination
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Support strategic initiatives by tracking milestones, deadlines, risks, and actions.
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Coordinate cross-functional projects and ensure alignment between stakeholders.
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Monitor progress and prepare status updates for leadership review.
Profil du candidat
Qualifications & Experience
Education
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Bachelor's degree in Business Administration, Management, Finance, Hospitality, or equivalent experience.
Experience
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Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting executive-level leadership.
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Parcours professionnel supporting senior executives in an international and fast-paced environment.
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Exposure to multinational organizations is highly desirable.
Skills & Competencies
Technical Skills
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Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
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Strong presentation and document preparation skills.
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Experience with ERP, expense management, and collaboration tools is an advantage.
Personal Attributes
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Exceptional organizational and time-management skills.
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Strong attention to detail and commitment to quality.
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Excellent interpersonal and communication skills.
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Ability to work independently and exercise sound judgment.
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High level of professionalism, integrity, and confidentiality.
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Proactive, solution-oriented, and resilient under pressure.
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Strong multitasking and prioritization capabilities.
Languages
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Fluent English and French are required
Conditions et Avantages
Full time role.
1 day of home office per week.

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