German Speaking Customer Service Specialist

About VAT Group
At VAT, we change the world with vacuum solutions. As the world's leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We guided by our passions integrity, teamwork, customer centricity, and innovation - always working together as #oneVAT.
Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.
German Speaking Customer Service Specialist
Purpose of the role
Act as the primary point of contact for customers, ensuring efficient order processing, inventory management, and seamless coordination between customers, Sales, and manufacturing sites while delivering a high-quality customer experience.
Responsibilities
Provide professional customer support via email, telephone, customer portals, and other communication channels.
Process customer orders, forecasts, and purchase orders using Order Management and ERP systems.
Manage consigned inventory and collaborate with customers to forecast inventory consumption and requirements.
Coordinate closely with manufacturing sites in
Switzerland and Malaysia
to place, monitor, and expedite customer orders.
Proactively communicate order delays, manage backorders, and provide customers with timely delivery updates.
Collaborate cross-functionally with
Sales, Finance, Product Management
, and other internal teams to resolve customer inquiries and operational issues.
Process
RMAs, service quotations, and customer return requests
, ensuring accurate and complete documentation.
Support Accounts Receivable and Sales in resolving purchase order, invoicing, and payment-related issues.
Maintain accurate customer and order information within internal systems.
Contribute to a smooth customer journey through proactive communication and effective issue resolution.
Qualifications
High School Diploma or equivalent required; Bachelor's degree is considered an advantage.
Minimum
3 years of experience
in customer support, order management, operational support, or a comparable role.
Fluent
German and English
, both written and spoken.
Strong Microsoft Excel skills and proficiency with Microsoft Office applications.
Experience working with
ERP and order management systems
.
Production scheduling or manufacturing environment experience is considered an advantage.
Strong organizational and prioritization skills with the ability to manage multiple activities simultaneously.
Excellent communication and interpersonal skills.
Customer-oriented, proactive, and solution-focused mindset.
Ability to work independently while collaborating effectively with international and cross-functional teams.
Suisse 9469 Haag Seelistrasse 1