Office Manager at the Institute for Building Materials

Office Manager at the Institute for Building Materials
The Chair for Physical Chemistry of Building Materials is part of the Institute for Building Materials within the Department of Civil, Environmental and Geomatic Engineering at ETH Zurich. It offers an international, vibrant, and intellectually stimulating work environment. The head of the group also serves as Co-Chair of Design++, the ETH Center for Augmented Computational Design in Architecture, Engineering and Construction.
In this varied role, you will support the professor and the team with administrative and organizational tasks, playing a key coordinating role across a wide range of activities. You can expect an exciting position with a high level of responsibility in an open and dynamic environment. You will also be part of the institute’s administrative team. The position is available starting
March 1, 2027
, or by mutual agreement.
Job description
Personal assistance:
Scheduling and calendar management, professional and thoughtful correspondence, coordination with internal and external stakeholders, organization of business travel, coordination within the group, and ensuring efficient workflows
Comprehensive administrative support:
Independent management of all administrative tasks for the group, HR administration and support of group members, responsible financial planning and management, organization of staff events and retreats, and occasional planning and execution of seminars and colloquia
Team collaboration within the institute:
Active participation in the administrative team to jointly plan and implement events and ensure effective communication within the institute
Profile
Completed commercial training (or equivalent) and at least 3–5 years of professional experience, ideally including experience in a higher education environment
Strong attention to detail, organizational skills, and the ability to maintain an overview in complex situations; quick comprehension and flexibility help you efficiently manage daily tasks
A team-oriented mindset with strong interpersonal and communication skills, contributing to a positive and collaborative atmosphere
Highly motivated, proactive, independent, and responsible work style
Fluent German (written and spoken) and very good English skills; communication within the institute is predominantly in English
We offer
Become part of ETH Zurich, a world leading institution that actively contributes to positive change in society
You will be integrated into the administrative team within the institute and department
Family friendly workplace with a supportive and open atmosphere that makes your working hours between the office and home office possible
ETH Zurich offers a wide range of courses and continuing education opportunities. Benefits include discounts on public transport passes and car sharing, a broad range of sports activities offered by the
ASVZ (Zurich Sports Association)
, childcare, etc. attractive pension benefits through the
PUBLICA pension fund
Training opportunities for ETH member of staff
Working, teaching and research at ETH Zurich
We value diversity and sustainability
In line with
our values
, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our
Equal Opportunities and Diversity website
to find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us – we are consistently working towards a
climate-neutral future
.
Curious? So are we.
We look forward to receiving your online application, including:
Cover letter
CV
Certificates and references
Please apply exclusively via the online application portal. Applications submitted by email or post will not be considered.
Further information about the Institute for Building Materials can be found on our
Website
. Questions about Professor Flatt’s group should be directed to:
Andrea Louys, +41 44 633 27 12 or 079 423 72 19, alouys@ethz.ch
Robert Flatt, +41 44 633 28 90, flattr@ethz.ch
We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.
For recruitment services the
GTC of ETH Zurich
apply.
About ETH Zürich
ETH Zurich is one of the world’s leading universities specialising in
science and technology. We are renowned for our excellent education,
cutting-edge fundamental research and direct transfer of new knowledge
into society. Over 30,000 people from more than 120 countries find our
university to be a place that promotes independent thinking and an
environment that inspires excellence. Located in the heart of Europe,
yet forging connections all over the world, we work together to
develop solutions for the global challenges of today and tomorrow.