Replenishment Logistics, Pledges and Contributions Analyst - GL B - Defined Duration until December 2029

The Global Fund to fight Aids, Tuberculosis and Malaria est a la recherche d'un(e) Replenishment Logistics, Pledges and Contributions Analyst - GL B - Defined Duration until December 2029 pour son site de Geneva.

Replenishment Logistics, Pledges and Contributions Analyst - GL B - Defined Duration until December 2029
The Resource Mobilization Department has primary responsibility for the strategic development and implementation of the Global Fund’s resource mobilization strategy with donors to support the mandate of the organization.
The Replenishment is the key resource mobilization mechanism for the Global Fund. On a three-year cycle, it brings together all major publicand private donors through an intensive campaign of collaboration with advocacy partners culminating in at least two international conferences, the first of which launches the campaign and the second is when donor pledges are announced.
The Replenishment Logistics, Pledges and Contribution Analyst will support in preparing and managing logistics related to replenishment milestones and will also provide analytical and administrative support to the process of translating donor pledges into actual contributions throughout the cycle.
Key Responsibilities
Under the supervision of the Manager, Replenishment and Donor Analytics, provide strong overall administrative and logistical support to the replenishment processes, including for working groups and other structural tools of the replenishment cycle and administrative support for pledge conversion.
This includes administrative and logistical support to participants in the lead-up to and on-site during two major milestones and other in-person, hybrid or virtual events related to  replenishments, specifically:
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Schedule and organize internal planning meetings and working groups related to the replenishment cycle planning, events and milestones including,
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the Senior Management-level Replenishment Strategy Working Group;
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working-level coordination Working Groups, including on donor strategy, communications/campaign, logistics; and
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as needed, external meetings for Global Fund Senior Management in collaboration with the respective executive assistants;
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Develop, maintain and track the overall replenishment logistics workplan for the Replenishment milestones;
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Develop, maintain and consolidate participants’ contact, invitations, registrations and other similar lists and tracking sheets
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Draft ministerial level invitation/thank you letters and other correspondence as well as logistics sheets (for Delegates, Observers and Staff), registration and related information for the Replenishment and other related special events;
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Set up and monitor GF Replenishment email, ensuring timely escalation and/or response to participant requests and queries;
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Contribute to the development of user-friendly and streamlined replenishment event management tools, including event websites and online registration platforms;
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Coordinate all travel arrangements of speakers and funded participants, liaising with the travel agencies (CWT) and the hotels to track travel arrangements and rooming lists;
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Track and report on expenses, submit or reconcile expense reports related to event organization and funded participants on a regular basis; and
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In collaboration with the Events Team, support the planning and management of on-site logistics of the key replenishment milestones, as needed.
Under the guidance of the Manager, Replenishment and Donor Analytics, provide strong overall administrative and logistical support for the pledges and contributions process:
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Prepare documentation to support the P&C process, including donor contribution agreements, payment requests and payment receipts;
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Coordinate P&C-related meetings between Resource Mobilization, Legal, Finance, other relevant internal teams as well as external stakeholders;
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Document and comprehensively record the negotiation process for major/complex donor agreements;
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Support internal procedures and coordination of document clearance processes;
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Manage online filing systems for P&C-related documentation;
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Participate in weekly pledge forecast meetings with Finance and support with follow-up actions including liaison with Finance and respective Resource Mobilization Portfolio Managers on payment requests/receipts;
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Manage the tracking of Thank You Letters and similar correspondence with donors;
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Provide logistical support for other relevant events linked to P&C, including agreement signing ceremonies and donor audits; and
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Support streamlined and centrally coordinated reporting related to the P&C process:
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Track and analyze trends in requirements and conditionalities under donor contribution agreements;
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Liaise with respective Resource Mobilization Portfolio Managers and other relevant internal teams to monitor the progress of conditionalities and reporting requirements stated in donor agreements to facilitate timely submission of reports and other requirements to donors; and
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Support the P&C Specialist with preparations for regular P&C reporting to Senior Management and the Global Fund’s governance bodies, as needed.
In support of the Resourse Mobilization Management Team and the  RMCoordinator, provide the Resource Mobilization Department with other key logistics and project management support, including tracking implementation of key initiatives .
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
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Bachelor’s degree in business administration, international development, international relations, political or social science, economics, or a related field
Desirable:
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Advanced university degree in business administration, international development, international relations, political or social science, economics or a related field
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Post-secondary certification/diploma or other relevant certification
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Professional secretarial training from a recognized institution
Parcours professionnel
Essential:
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Experience in administration, international development and/or resource mobilization related areas
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Proven ability to work effectively in a team oriented, multi-cultural environment with the flexibility to positively adapt to a variety of individuals and situations
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Extremely well-developed interpersonal skills with the ability to interact with an extensive network of contacts at senior levels both internally and externally
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Experience in typing, spreadsheet, and database management skills;
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Excellent knowledge of MS Office including Word, Excel, database management and office management software
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Background working on documents organization and information retrieval systems
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Strong experience in organizing, prioritizing, scheduling, planning and coordinating work and other activities within and outside the organization.
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Demonstrable ability to meet frequently changing business needs with competing activities and demands.
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Demonstrated ability to deliver results on time and under pressure
Desirable:
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Minimum of 3 years professional experience in administration, international development and/or resource mobilization related areas
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Previous professional expertise working on large high level in-person conferences or hybrid events (300 participants or more)
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Previous professional background with the Global Fund
Languages:
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
Functional Competencies:
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Business – Foundation
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Communications – Mastery
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Due Diligence – Foundation
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Multicultural Understanding – Mastery
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Operational Policy – Foundation
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Project Management – Foundation
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Explore our vacancies and apply on the
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recruitment system.
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Job Posting End Date
20 August 2026

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